Support Staff (Administrative Assistants)
The IMF often seeks applicants for general support-level positions, such as administrative and staff assistants. The role of Staff and Administrative Assistants is ever evolving. We look for dynamic individuals with writing, office management, computer applications and database management skills.
As a Staff or Administrative Assistant at the Fund, you may undertake a variety of tasks:
- Proofread and edit correspondence, research papers, and reports.
- Take care of the logistics for staff missions (travel arrangements, security clearances, etc.).
- Organize meetings at headquarters, overseas, and also via videoconference.
- Provide office support, such as ordering office supplies, and assist staff with administrative matters.
- Maintain calendars and schedule appointments and meetings.
- Manage paper and electronic information.
You should have:
- Minimum two years of relevant work experience in a similar capacity,
- Proficiency in Microsoft Excel and Word,
- The ability to pass a test of office skills given in English.
We are particularly interested in finding bilingual assistants who are native speakers of Arabic, Chinese, French, Portuguese, Russian, or Spanish.
We typically fill support-level vacancies through contractual appointments (up to an initial period of 12 months). We fill all support-level positions with candidates resident in the local Washington, D.C. area.
How to Apply
Administrative positions are typically not individually advertised in our Current Vacancies unless the position requires specialized skills (for example, as a legal secretary or accounting assistant). However, you may submit your application for consideration in the ongoing Support Staff Recruitment Program by applying for a general "Administrative Assistant/Sr. Administrative Assistant" vacancy in the Current Vacancies JobLink. Select the Job Field category "Support: Administrative" for your job search.
If you meet the qualification requirements, upon completion of your application, you will be instructed to take the online staff assistant proficiency test. SHL, a leading provider of pre-employment assessment, conducts this test. The assessment has been tailored to the IMF's needs, and include hard and soft skills assessments using computer-adaptive and simulated testing, as well as multiple choice questions. The hard skills assessment includes math, proofreading, typing, vocabulary, Excel, and Word. The soft skills assessment includes client focus, conscientiousness, following instructions, and potential. Please see the frequently asked questions below.
Frequently Asked Questions
- I've already taken the IMF proctored test. Do I have to take the online test?
- How many times may I take the online test?
- What happens after I pass?
- If I apply for more than one position, do I need to take the test again?
- If I pass, will I automatically be called for an interview?
- How can I find out my test results and if I passed or failed?
- Given that the test takes 100 minutes, do I have to take it in one sitting or can take it in more than one time period?
- Who should I contact if I have problems accessing the test from my computer or have questions while I am taking the test?
Q. I've already taken the IMF proctored test. Do I have to take the online test?
A. Because the role of staff and administrative assistants has evolved over time, you will need to take the current online assessment.
Q. How many times may I take the online test?
A. You may take the online test once per year. If you fail the test, you will have to wait 12 months to take it again.
Q. What happens after I pass?
A. If you pass the assessment, we will review your application for the position and share your file with hiring departments who will contact you directly if they wish to interview you.
Q. If I apply for more than one position, do I need to take the test again?
A. For positions within the Office Assistance career stream, you do not need to take the test again if you have passed.
Q. If I pass, will I automatically be called for an interview?
A. We will evaluate your qualifications and experience against the job requirements as jobs become available, and will notify you if you will be called for an interview.
Q. How can I find out my test results and if I passed or failed?
A. After you have completed the test, a message will appear on your screen informing you whether you passed. You may also go to the My JobPage tab of the career site and check the status of your application.
Q. Given that the test takes 100 minutes, do I have to take it in one sitting or can take it in more than one time period?
A. You do not have to take the test in one sitting. You may exit the test and return to your test session and resume testing. However, when you return to the test, you will not be able to go back to any previous test sections or questions.
Q. Who should I contact if I have problems accessing the test from my computer or have questions while I am taking the test?
A. For technical questions about accessing the tests or for questions you may have while taking the test, please visit http://service.shl.com/.